Duties of a Company Secretary

List of Duties and responsibilities of Company SecretaryFollowing is a typical list of roles, responsibilities and duties that a Company Secretary does:

  • Managing Indian and foreign Shareholders’ share certificates / meetings / dividend related matters
  • Legal compliances under various laws
  • Coordination in legal documentation / legal issues in various agreements of the Company
  • Acts as the compliance officer
  • Filing of applications, if required to the ROC / CLB / Regional Director (Western Region)
  • Authentication of annual accounts i.e. Balance Sheet and P & L Account.
  • Signing and authentication of annual return
  • Preparation and Filing of various returns / forms with tax authorities / ROC.
  • Maintenance & updation of various Statutory Registers viz. Register of Director, Register of Director’s, Shareholding, Register of Contracts, Register of Charges
  • Maintaining and safe custody of Minutes Books of Board, General Body Meetings
  • Timely Compliance of various Corporate Actions viz
  • Payment of dividend
  • Monitoring the reconciliation of dividend account
  • Split up of Shares
  • Transfer of Shares
  • Transmission of shares
  • Directors’ Meeting every Quarterly : Preparation of Draft Agenda, circulation of finalised agenda, coordinating for arrangement of the meeting, preparation and finalising minutes of the meeting (MOM).
  • Annual General Meetings : Preparation of Draft Notice, preparation of draft directors’ report, dispatch of finalised Notice and annual report to the shareholders of the company, co-ordinating for the meeting arrangements and conducting shareholders’ meeting

Now, while you have a list of your duties, hope you check if you do your job right.